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Staffing · Front Range Roofing Co.

Start onboarding

Opens their staff file and the onboarding checklist: W-4, I-9, direct deposit, emergency contacts, the new hire report.

Who

Someone on your people list

People who do not have a staff file yet.

First name

Last name

Phone

Paid by

Rate

Dollars per hour, per year, or per square.

The job

First day of work

Job role

Department

Reports to

Their direct manager, the line on the org chart.

Handles their starting and leaving

Gets each onboarding step as a follow-up. Left blank: who the division names, else who they report to.

Carrying in time-off hours?

Only for someone who already has a balance with you. It goes on their file as earned time.

Vacation hours carried in

Will count on their final paycheckColorado pays out every earned, unused hour, whatever the policy says.

Paid sick leave hours carried in

Will not count on their final paycheckColorado does not require paying out sick leave; the hours are tracked for use, not for the last check.

Have these handy

Their I-9 documents: a passport, or a driver's license and a Social Security card · every document that counts
A signed W-4
A voided check, if they want direct deposit
Two emergency contacts
Their home address, Social Security number and date of birth, for the new hire report · file it with the Colorado State Directory of New Hires

When benefits start

Anthem Silver PPO, Delta Dental of Colorado PPO, VSP Choice Plan, Basic Life and AD&D, $25,000, SIMPLE IRA The first of the month after 30 days: Dec 1, 2026

If you're in Colorado

I-9 in three daysSection 1 by their first day; you examine documents and complete Section 2 within three business days. Acceptable documents
New hire reportTo the Colorado State Directory of New Hires within 20 days of the first day. File it online
W-4, and maybe a DR 0004Colorado withholds from the federal W-4 unless they file the state certificate.
Vacation is wagesHours carried in or earned here are paid out when they leave, whatever the policy says. Paid sick leave is tracked but not paid out.
Paid sick leave from day oneOne hour for every 30 worked, up to 48 a year, under the Healthy Families and Workplaces Act.
Direct deposit by consentPay lands in their account only once they authorize it; until then, a check.